King Faisal School Volunteer Policy
KFS actively encourages volunteers to be involved in enhancing the learning opportunities of students at our school. The School recognizes that volunteers have skills and attributes that are valuable for learning and can support the school in raising standards and enhancing the learning experience.
Volunteers may include parents, relatives of members of staff, members of the local and wider community, former students and individuals who have aspirations to work in schools and who simply wish to gain insight into this field. Whilst this list is not exhaustive, it gives some indication of the type of person the school would consider joining the volunteer program.
BECOMING A VOLUNTEER
All adults who work in our school, whether as a paid member of staff or as a volunteer are expected to work and behave in such a way as to actively promote our school vision. The school has its own vetting procedures for volunteers. The school is committed to safeguarding children and young people and all volunteers are subject to procedures to ensure students are safe.
Volunteers will be asked to complete an application and will have to provide the school with two references and a valid identification document. The references will be taken up prior to being invited into school as a volunteer.
A record will be kept in the main office which shows which volunteers are in school, which member(s) of staff have responsibility for them and where they are based within the school.
Where applicable, all volunteers work under the supervision of the teacher of the class to which they are assigned. Teachers retain overall responsibility for students at all times, including the students’ behavior and the activity they are undertaking.
Volunteers should have clear guidance from the teacher as to how an activity is carried out/what the expected outcome of an activity is. Volunteers are encouraged to seek further advice/guidance from the teacher in the event of any query/problem regarding students’ understanding of a task or behavior.
SCOPE OF WORK OF VOLUNTEERS
Volunteers should not be left in sole charge of pupils, except in extreme emergency. It is neither appropriate, nor fair, to give a volunteer the role of being responsible for a group of young people when they do not have the necessary skills or experience required. Volunteers should not be used in place of paid staff or be expected to carry out responsibilities considered inappropriate, for example:
• Toileting and changing students
• Any activity that might place them in a potentially compromising situation
• Any activity where they have not received the appropriate training e.g. the positive handling of violent or aggressive students
Volunteers in school are bound by a code of confidentiality. Any concerns that volunteers have about the students they work with/come into contact with should be voiced with the Class Teacher and NOT with the parents of the child/persons outside school. Comments regarding students’ behavior or learning can be highly sensitive, and if taken out of context, can cause distress to the parents of a student if they hear about such issues through a third party rather than directly from the school. Volunteers who have concerns about anything another adult in the school does or says should raise the matter with the Executive Principal or the Principal.
The welfare of our children is paramount. To ensure the safety of our children, we adopt the following procedures:
• All Volunteers are given a copy of the Volunteer Policy and asked to sign a Volunteer Agreement
• All Volunteers must have provided at least two character references. All volunteers have the responsibility to report any concern that they may have regarding Child Protection to the volunteer coordinator or designated named person. It is not the role of the volunteer to instigate concerns. The school’s Safeguarding Policy explains the guidelines and procedures to follow regarding any suspicions. A copy of this policy is available on request. If a child discloses something, this information should be shared promptly with the child’s teacher, the safeguarding lead or the Principal in our school. We cannot offer unconditional confidentiality when a child discloses something; however, reassurance can be given that the best interests of the child will be maintained.
Issues affecting adults in school: All adults in our school can expect their personal and health issues to remain confidential unless:
• it endangers pupils or other members of staff;
• despite the duty of confidence, the adult’s best interest, or the wider public interest, justifies disclosure. Volunteers who are concerned about anything another adult in the school does or says, should raise the matter with the relevant head of school section.
RESPONSIBLE USE OF INTERNET
This code exists to safeguard and promote the proper use of the School’s internet and email facilities. Volunteers are responsible for using these facilities in an efficient, effective, ethical and lawful manner. The school reserves the right to monitor the use of the internet and emails, at any time, for legitimate business reasons.
HEALTH AND SAFETY
The school has a Health & Safety Policy and this is made available on request to Volunteers working in the school. Class Teachers ensure that Volunteers are clear about emergency procedures (e.g. code system) and about any safety aspects associated with a particular task (e.g. using glitter/accompanying children on visits). Volunteers need to exercise due care and attention and report any obvious hazards or concerns to the Class Teacher/Head teacher.
Responsibility: PYP Principal December 2017